Businesses use software solutions to monitor and track employee working hours. In a central automated system, employees enter information that is then translated into a weekly or monthly timetable, similar to the timelines that are manually generated from time cards by many businesses.
In a rapidly growing company, staying focused and maintaining a competitive edge can be a challenge, and outdated timekeeping systems prove to be inaccurate, relying on memory and the inherent risk for human error. Modern time tracking technology is automatic, standardized, and far more than just a resource for timekeeping, offering multiple advantages that other outdated systems simply cannot.
Here are ten benefits of using time clock software for your business:
1. It increases productivity
Web-based time clock technology streamlines all-time monitoring related procedures and can automate most tasks that would usually take hours for employees. The information entered is processed and incorporated into your payroll system on an automated system. It makes employees, as well as management, more productive as employees can focus on assigned tasks instead of spending time in line, trying to find a supervisor to fix a mistake, punching a ticket, and other time monitoring problems. Management can also avoid monitoring workers with incorrect data, arguing as to whether employee time clocks are right, spending hours making entries into the payroll system, or spending time cross-checking entries.
2. It helps to simplify and manage schedules
Workers with varying schedules or places can clock in or out easily without waiting in the same place to do so. They can record their time immediately, regardless of where they are, and this is particularly useful for employees working at different locations regularly. With time clock software, complete schedules are easy to develop and manage, and it is possible to assign hours to specific tasks, add customers to tasks, and easily track shift changes. Assessing employee workloads, manpower, and even department-by-department budgets is easy and efficient with time clock software.
3. It provides faster return on investment (ROI)
A time clock software solution can provide direct ROI through increased productivity of employees, more efficient cost management, and time savings. Accurate time recording and proper compensation help to make employees more productive while the reduced need to check the accuracy of reporting time improves management productivity, thereby, generating ROI more quickly.
4. It helps to combat time theft
Employee time stealing techniques include deliberate dishonesty in working hours, an extension of lunch breaks, using hours of work to deal with private matters, and indulging in buddy punching, where an employee is clocked in by a co-worker.
Time clock software makes use of Geolocation tracking to ensure that workers are still on-site as they clock in and out via their mobile phones, eliminating any dishonesty arising from employee check-ins from home. Using a biometric time clock prevents buddy punching as it relies on unique features or qualities of a worker to monitor employee presence, and it cannot be duplicated or copied.
5. It allows for mobility in operations
Most modern time clock software solutions for workers include mobile apps that are accessible through operating systems such as Android and IOS, making it possible for employees to clock in and out of work, complete monthly timesheets online, and receive payment, while enabling management to monitor time attendance. It also offers benefits like on the go notifications and notifications in real-time.
6. It improves the efficiency of payroll processing
The automated mobile workplace time clock software collects information centrally before it is sent to a payroll processor, eliminating the need for manual entry of data into a spreadsheet and the resulting human error. It also maintains data related to vacation time, sick time, overtime, and other benefits. Timekeeping technology guarantees not only the reliability of due salaries, which translates into employer cost savings, but it also accelerates the entire payroll cycle.
7. It ensures heightened safety
Biometric time clocks are significantly enhancing security by preventing employee time theft and ensuring that it is not possible to steal PINs or forms of identification. Employees can be assured that their personal and financial confidential information is secure with biometric time clock software that makes use of no PINs, cards, or passwords. Biometric time clock technology remains consistent, safe, and effective, other than in situations where an employee has a serious physical injury or disease.
8. It improves employee accountability and boosts morale
Biometric time clocks tend to increase the transparency of workers as nobody can accuse supervisors of accessing or documenting their information incorrectly. Once workers understand that they are personally responsible for using and tracking their time, productivity increases significantly. Employees usually invest time and effort at work if they understand that they will be compensated for it in some way.
Web-based time tracking technology enables managers to keep track of workers that go beyond their job descriptions and boost employee morale as employees feel that they are being recognized and rewarded for their work.
9. It generates useful reports
Top time clock software solutions for workers allow management with easy access to information that is automatically entered. The data can be used to generate reports instantly in real-time without the need for lengthy processes that involve multiple departments. Reports generated allow stakeholders to measure company performance and provide data that serves as a useful basis on which businesses can base their future decisions.
10. It maintains transparency
For an effective and efficient workforce, accountability on the part of both the company and the employees is important. Managers and business owners will have a more open, more comprehensive understanding of how time is spent and need not doubt the accuracy and honesty of their employees in recording time. Accurate, objective time recording reduces distrust between employees and employers as well as fellow employees, due to transparency in operations. Time clock software solutions also provide live access to the time attendance records of an employee to management, making it easier to address chronic lateness or unnecessary personal time immediately rather than weeks later, and implementing disciplinary action as per company policy.