There is no doubt that we are living in an era wherein technology rules the world, even offices. Those who fail to take advantage of these technologies can suffer, such as in terms of being left behind by the competition and having a workforce that lacks productivity.
That said, if you want to incorporate technology into the day-to-day operations of your office, the rest of this post will tackle some of the must-haves.
1. Reception Management Software
With a reception management software, it will be easier for frontline employees to handle visitor registration. Instead of manually logging people who are visiting the office, the process can be automated. This will also allow them to issue badges in an instant, making it easy to recognize who is a visitor in the office.
For a high-quality software to improve visitor registration and other functions at the reception, Greetly can be a promising option.
2. Real-Time Document Collaboration
This is going to make it easy to share files within the workplace. It’s also eco-friendly since this is going to minimize the amount of paper that is used. No more need to make multiple copies of a document and have it distributed to the members of the workforce. Instead, collaborate tools can be utilized. This will make it quick to disseminate the documents. They can also be edited in real-time.
3. Video Conferencing
Before, if you want to meet with clients, you have to do it face-to-face. This means that you have to travel and this can cause a great deal of time. Today, video conferencing offers the perfect solution. It’s not only convenient, but it’s also cost-efficient. Even if you have clients from the other side of the world, you can talk easily. This is going to defy geographical boundaries.
4. Artificial Intelligence
In one article from Forbes about the key trends that you will see in workplaces in 2018, artificial intelligence is one that has been emphasized. Smarter products will be integrated into offices to complement functions completed by humans. At this point, it’s premature to say that they will replace employees. Using chatbots is one of the best examples of using AI.
5. Accounting Software
This technology will especially be useful in offices of small businesses. There are free versions of an accounting software that is available online. This will make it easy for an organization to track its finances. Basic bookkeeping can be supported by the use of such technology.
6. Managed IT Services
Since it’s difficult for small businesses to employ a full-time IT administrator, they will enjoy the cost benefits of using managed IT services, such as in the area of data privacy and virtual private networking. These IT services are available at affordable rates and clients can suit packages that are suitable for their needs and budget.
These technologies are all essential for a modern office. Their adoption should not be seen as an unnecessary expense, but as an investment that is vital to the growth of the business.