How to Send Mail for Your Business: Your Complete Guide

How to Send Mail for Your Business: Your Complete Guide

You’re sending mail for your business? Great!

In The United States last year, over $70 billion of revenue was made from shipping letters and packages.

Though mailing a manila envelope is still a common practice, many businesses are unaware of how to mail something correctly.

For businesses looking for how to send mail, we’ve created a complete guide with everything you need to know.

Read on to learn more.

Track Your Package

First and foremost, track your package. Check out how much is certified mail. Certified mail provides the sender with electronic verification and a mailing receipt that an item was delivered, or a delivery attempt was made.

Tracking a package adds a high level of professionalism and accountability to your business.

How to Address a Package

When mailing a letter, it’s essential to label the envelope correctly to ensure it reaches its destination. This is the first step in knowing how to mail something.

A standard business envelope measure 4 1/8 x 9 1/8. If you hold the envelope lengthwise, the return address will go in the top lefthand corner of the envelope’s smooth side.

The return address should include your legal name or business name on the first line and the mailing address of the business on the second line. Remember to clearly print your city, state, and zip code information on the third line.

Next, write the mailing address to whom the letter or package is being sent. Below the return address in the center on the smooth side of the envelope, write the title and name of the sender. Leaves space for the lines below.

Below the recipient’s name, write their address. Don’t forget to include the city, state, zip code of the recipient here as well. Remember to use a specific directional if applicable.

For an additional aspect of professionalism, try using a label! Illegible, incomplete, or incorrect addressing information prevents your mail from reaching the recipient on time.

Business package delivery

Letters and Packaging Tips

The packaging is an important aspect of knowing how to send a letter. Items such as letters, documents, and bills can be sent in a standard white or manila envelope found at most post offices.

A standard envelope will most likely require just one stamp to make it to its destination. Postage price will vary depending on a few factors:

  • Destination country
  • ZIP code mailing from
  • ZIP code mailing to
  • Date mail is sent
  • Time mail is sent

Remember priority mail and express mail will cost more money.

Larger items can be sent using your own box. For a more standardized look, try using one provided by the postal office. The larger the item being sent, the more expensive it will be.

Don’t forget extra protection like padded paper, bubble wrap, or waterproof envelopes!

How to Send Mail

Running a business can be a challenging endeavor. Don’t let sending mail stress you out. Stay ahead of the competition and know how to send mail for your business.

What are you waiting for? The mailbox awaits!

Want to see more posts like this one? Check out the rest of our blog to learn more!

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